Legal Secretary (Hybrid)
A legal defense litigation law firm based in San Diego, CA is seeking a Legal Secretary to join the team.
Responsibilities:
● Prepare pleadings and discovery documents for filing and service
● Prepare court forms such as California Judicial Council Forms for attorneys' review
● Schedule depositions with attorneys, clients, witnesses, and court reporters
● Schedule conference calls and on-site/off-site meetings
● Arrange and coordinate travel arrangements
● Calendar depositions, hearings, trials, and all associated dates.
● Manage Outlook calendar of all appointments, conferences, and meetings
● Open new matters, run conflict checks for partner’s review, prepare engagement letters
● Document management and organization, saving documents and emails to a document management system.
● Become familiar with court rules and filing procedure
● Prepare cover letters for attorney bills
● Submit attorneys’ expense reports
● Manage bills for third-party vendors, process check requests, and follow up with accounting
● Excellent spelling, grammar, and punctuation
Qualifications:
● Must have 3+ years of Secretarial experience
● Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
● Must know Microsoft Office Suite (Word, Outlook, Excel)
● Experience working with a document management system
● Strong interpersonal relationship skills
● Excellent organizational skills with the ability to integrate into a fast-paced environment
● Ability to prioritize and work independently
● Work well under pressure, remain flexible, be proactive, resourceful, and efficient
● Strong written and verbal communication skills
Must Haves:
● Minimum 1-3 years of litigation experience
● E-filing experience with state and federal court
● Litigation background
● Insurance defense preferred; not required
Location: San Diego, CA
Job type: Hybrid
